Warsaw Running Club

Terms of Service

Warsaw Running Club

Last Updated: March 9, 2025

Welcome to the Warsaw Running Club website (the "Website"). These Terms of Service ("Terms") govern your use of the Website, operated by Warsaw Running Club ("we," "us," or "our"), an informal, unregistered running club based in Poland. By accessing or using the Website, you agree to be bound by these Terms. If you do not agree with any part of these Terms, please do not use the Website.

1. Purpose of the Website

The Warsaw Running Club Website facilitates the organization of free running events followed by optional coffee meetups for its users ("you" or "Users"). We are not a registered entity, do not conduct commercial activities, and generate no revenue. Participation in runs and related activities is free of charge. Any coffee purchases during meetups are handled directly with partnered cafés, and we do not process payments or accept money.

2. Eligibility and Account Registration

To use certain features of the Website, such as registering for runs, you must create an account. To be eligible:

  • You must provide accurate and complete information, including your name (first name or full name), email address, and a password (encrypted and inaccessible to us).
  • You must consent to our Privacy Policy and Terms of Service (mandatory) and may opt into marketing communications or cookies (optional).
  • You must be at least 18 years of age or have the consent of a legal guardian.

You are responsible for maintaining the confidentiality of your account credentials and for all activities under your account. Notify us immediately at contact@warsawrunningclub.pl if you suspect unauthorized use of your account.

3. Use of the Website

The Website allows you to:

  • Register and log in to your account.
  • Sign up for runs, view available runs, and cancel participation.
  • Optionally receive marketing communications or enable analytics/marketing cookies if you provide consent.

You agree to use the Website only for lawful purposes and in accordance with these Terms. Specifically, you agree not to:

  • Use the Website to harass, abuse, or harm others.
  • Attempt to gain unauthorized access to any part of the Website or its systems.
  • Engage in any activity that disrupts or interferes with the Website’s functionality.

4. Data Collection and Processing

We collect and process personal data as outlined in our Privacy Policy, including your name, email address, encrypted password, consent preferences (e.g., Terms, marketing, cookies), and run registration details. This data is stored and processed using:

  • Amazon Web Services (AWS): For hosting and functionality (e.g., Lambda, API Gateway, Cognito, DynamoDB, SES, IAM, CloudWatch, Amplify), compliant with GDPR.
  • Zoho Mail: For email communication, compliant with GDPR.
  • Google Pixel: For analytics, with consent.
  • Facebook Pixel: For marketing insights, with consent.
  • CookieYes: For cookie consent management.

Your data is retained until you delete your account. You may edit your data, withdraw consents, or delete your account at any time via the Website or by contacting us at contact@warsawrunningclub.pl.

5. Intellectual Property

The Website and its content (text, design, structure) are provided for your personal, non-commercial use. You may not reproduce, distribute, or modify any part of the Website without our prior written consent, except as permitted by law.

6. Third-Party Services and Links

The Website may include links to third-party services (e.g., partnered cafés, Instagram, Google Pixel, Facebook Pixel). We are not responsible for their content, privacy practices, or availability. Your interactions with these services are governed by their respective terms and policies.

7. Liability and Disclaimers

The Website is provided "as is" and "as available" without warranties of any kind, express or implied. We do not guarantee uninterrupted, error-free operation or freedom from viruses or harmful components.

To the fullest extent permitted by Polish law:

  • We are not liable for any direct, indirect, incidental, or consequential damages arising from your use of the Website, including data loss, physical injury during runs, or issues with third-party services (e.g., café purchases).
  • Your participation in runs and meetups is at your own risk. We facilitate registration and communication but do not supervise or organize these events.

8. Termination

We may suspend or terminate your access to the Website at our sole discretion, without notice, if you violate these Terms or for reasons necessary to protect the Website or community. You may terminate your account at any time by deleting it via the Website or contacting us.

9. Compliance with Polish Law and GDPR

These Terms comply with Polish law, including the Act on Providing Services by Electronic Means (Ustawa o świadczeniu usług drogą elektroniczną) and GDPR (RODO). Your GDPR rights (access, rectification, erasure, etc.) are detailed in our Privacy Policy.

For complaints about compliance, contact the Polish supervisory authority:

  • Urząd Ochrony Danych Osobowych (UODO)
  • Address: ul. Stawki 2, 00-193 Warsaw, Poland
  • Website: www.uodo.gov.pl
  • Phone: +48 606 950 000

10. Changes to These Terms

We may update these Terms to reflect changes in practices or legal requirements. Updates will be posted on the Website with a revised "Last Updated" date. Continued use after changes constitutes acceptance. Please review periodically.

11. Contact Information

For questions or concerns about these Terms or the Website, contact us at:

We do not currently have a designated Data Protection Officer (DPO), as our informal club does not meet the threshold requiring one under GDPR. However, we are committed to addressing your inquiries promptly.

12. Governing Law

These Terms are governed by the laws of the Republic of Poland. Disputes shall be subject to the exclusive jurisdiction of Warsaw courts, unless otherwise required by law.

Thank you for joining the Warsaw Running Club community. We look forward to running with you!